As an administrative officer, I manage day to day operations of the office which include organizing office files, handling incoming and outgoing calls, scheduling meetings and appointments, welcoming visitors and clients & handling employees’ queries. Acts as the point of contact between executives and internal/external stakeholders.

• Processing of supply requisition for the department.
• Prepare LPO (Local purchase order) for timely authorization and approval.
• Checking and verifying delivery notes and invoices before forwarding them to respective departments.
• Liaise with purchase department to ensure vendor contracts are as per BTL standard.
• Assist in renewal of vendor contract.
• Compiling and availing support documents for payment.
• Ensure employee’s time and attendance is correct in the time and attendance system and produce accurate report on the same.
• Accurately record employees leave in the HR system and reconcile with HR department.
• Coordinate annual medical wellness check-ups for department staff.
• Assist in processing of leave application e.g. Annual leave, sick leave.
• Administration of interns to our department.
• Answering all incoming calls and handling call enquiries.
• Coordinate any office equipment work repairs e.g. office printers, computers.
• Coordinate meetings, conference and other special events for the department.
• Displaying of memos and other reports to all notice boards.
• Ensure security of office equipment.
• Ensure good office layout.
• Open, sort and distribute incoming correspondence.
• Facilitate travel, accommodation and provide logistics support.
• Maintain visitor’s book analysis by respective department.
• Ensure all information materials are available at the reception desk e.g. onsite clinic.
• Custodian to all spare keys in the building within the department
• Maintain effective filing system by ensuring all the documents are properly filed and easily accessible.
• Maintain and reconcile petty cash report for the department.
• Prepare all invoices for payment.
• Follow-up with finance department to ensure all monthly invoices are paid on time.
• Liaise with suppliers to ensure all the SOA (Statement of account) are up to date.
• Supervise cleaning of the offices and grounds.
• Supervise food catering in the canteen.
• Assist OHS superintended to ensure department safety hazards are reported and keyed in the system (INX).
• Assist in formatting and updating all SOP (Safety operation procedures and policies) as per BTL required standards.
• Assist to ensure personal protective gears and all safety items are well issued and Replaced to staff.
• Assist in analyzing safety training needs application reports for all employees in the department.

Successfully planned and supervised the event celebrating the completion of 100 vessels loaded at the Base Titanium Likoni Port facility in conjunction with vessel owners (MUR)
Shipping agent representatives (Inchcape), representatives from K.P.A and Mombasa County.