Responsibilities include evaluating vendors, negotiating contracts and preparing reports

• Identifying and evaluating potential suppliers and subcontractors, ensuring they meet our requirements and quality standards in our mining operation.
• Negotiating terms and conditions with suppliers both locally and overseas, including pricing, delivery schedules, and contract terms, to secure the best possible deals for the company.
• Building and maintaining solid relationships with suppliers, monitoring their performance, and resolving any issues that may arise, such as discrepancies.
• Developing and implementing cost-effective procurement strategies to maximize project profitability while maintaining quality standards through order consolidation, bulk ordering, and considering a total cost of ownership approach.
• Assessing and mitigating risks related to procurement, such as supply chain disruptions, and developing contingency plans to ensure project continuity through strategic supplier alliances and inventory management.
• Working closely with user departments to establish and manage procurement budgets, track expenses, and ensure adherence to financial guidelines.
• Ensuring compliance with all relevant industry regulations, company policies, and ethical standards in procurement activities.
• Maintaining accurate and up-to-date records of all procurement activities, including contracts, invoices, and correspondence.

Involved in procurement efforts for the Kwale Phase 2 project, overseeing the acquisition of goods and services worth $26 million while ensuring on-time delivery and cost-effectiveness.

Assists in contractor selections by gathering procurement specifications and tender bids received from suppliers.

• Maintaining updated purchasing records in the system
• Expediting local/overseas purchase orders to ensure timely deliveries.
• Worked closely with suppliers and customers (end users/inventory) to improve operations and reduce cost.
• Monitored data management to maintain accurate product, contract, pricing, and invoicing information and liaised with the finance department on issues related to procurement, cost control, and invoice variance.
• Sourcing suppliers, obtaining quotations, and preparing purchase orders while ensuring compliance with company policies and procedures.
• Assisted in managing inventory levels, conducted stock counts, and monitored stock movements to ensure optimal inventory levels and minimize stock outs or excesses.

Reduced the number of overdue orders by over 50%