Evaluating vendors, negotiating contracts and preparing reports

• Maintained high level of accountability and accuracy via proper documentation of procurement records, processing supplier’s invoices, preparing quotation, receiving quotes, issuing of LPOs, and the entire necessary documents to ensure smooth procurement processes and decision making.
• Performed Regular follow ups with suppliers, shipping lines, clearing agents to ensure that the company meets delivery schedules and timetables.
• Prepared detailed, accurate and timely reports on orders made their current position on weekly basis.
• Physical receipt of ordered goods in accordance with Company policies and procedures and ensuring that goods received are as ordered, meet the description /specification per the order and are in good condition /not damaged.
• Worked in conjunction with other stake holders to ensure KPI’s and other targets were met.
• Negotiate commercial and contractual conditions seeking the best possible price, terms of execution, and quality conditions.
• Prompt identification of appropriate sources of supply in response to internal customer requirements and selection of the most appropriate supplier(s) for these requirements, based on a combination of cost, lead time and quality considerations and the terms of existing supply contracts in place.
• Researched, retrieved and presented information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtained specifications for new products and equipment on the market.
• Resolved issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs
• Return to Vendor forms for unacceptable and/or damaged goods received.
• Developed, coordinated, and evaluated tender packages for the feasibility and execution phases of the project, in accordance with the company’s standards and best practices
• Successfully Monitored and coordinated with the Logistics Dept. for the timely delivery of Project Team orders

Stacker A, C and the big Bertie Move

Responsible for assessing products, services and suppliers and negotiating contracts and ensuring that approved purchases are of a sufficient quality and are cost-efficient.

• Developed and implemented procurement policies and procedures, which oversaw the work of the procurement team.
• Managed inventories and maintained accurate purchase and pricing records.
• Led the creation of Procurement and Shipping function at Superb Cargo Ltd that complies with global procurement standards.
• Created forecast demand of product, trends in consumption of fast-moving products based on seasonal demands.
• Continuously worked to improve cost to markup margin.
• Maintained and updated supplier information such as qualifications, delivery times, and product ranges, etc.
• Coordinated with staff, operations personnel, and outside agencies to ensure materials, equipment, and services are available when needed.
• Developed and maintained strong relationships with vendors, subcontractors, and suppliers.
• Ensured that the products and supplies meet quality standards.
• Sourced and managed all direct shipments of items from overseas i.e., China, United Kingdom, and India.
• Negotiated all transportation rates for Air, Ocean, and Brokerage.

• Successfully Negotiated contracts with the key suppliers for supply of KVA Gensets for RUBIS Kenya, UNHCR and WFP Juba.
• Played Key role in the Growth of Superb Cargo Shipping Agency as a Startup.