To assist the Export & Shipping Superintendent with the Shipping process in a safe and efficient manner.

• Forecasting and planning shipments as per the client’s request.
• Co-ordinating exports of mineral sands for both containerized and bulk Shipments, liaising with various stakeholders’ e.g Kenya Ports Authority, Ministry of Mining and Geology, Customs, Kenya National Chamber of Commerce, Clearing and Forwarding Agents, Shipping lines, Banks, Depots, and Transporters to ensure a seamless flow of all activities before execution of shipments is achieved.
• Working together with the Export superintendent to keep the Planning Model up to date.
• Giving clients timely & updated information about their shipments
• Tracking all shipments.
• Securing space on expected vessels and delivering containers to KPA within vessel acceptance window period.
• Proper filing of documents both hard and soft copies.
• Studying and interpreting the production plan and reconciling same with customer requests.
• Client management.
• Reviewing Letters of Credit to ensure that there are no discrepancies.
• Facilitating the application of export permits from the Government through the KenTrade system.
• Ensuring that correct Bills of Lading are issued by the Shipping Lines.
• Liaising with the Finance department to ensure that correct invoices are
  input in the system and booked in PRONTO for payment processing.
• Preparing and Reconciling end month reports to various departments
  (Production, Finance External Affairs, Government etc).
• Calculating Laytime.
• Executing delivery plan for shipments within schedule.
• Coordinating with Load out team and transporters on container loading.
• Liaising with Clearing Agent to ensure Custom entries are acquired on time.
• Processing payments through SAP Biller and Kargo pay system.
• Liaising with Laboratory team to ensure shipment samples are obtained for future use/reference.
• Maintaining record of stockpile capacity and reconciling with production to ensure sufficient stocks are available before arrival of Bulk vessels.
• Send timely notifications to the Ministry of mining and Kenya Port Authority on the expected bulk vessel berthing at Base Titanium loading facility.
• Updating and compiling staff records before submitting to HR department
  when called upon to do so.
• Maintaining and reconciling petty cash.
• Ensuring that petty cash has enough funds when called upon to do so.
• Assisting in HR duties when called upon e. g staff leave application,
  ensuring staff ‘s time/attendance is correctly keyed in the system and
  produce accurate report on the same when called upon to do so.
• Working with the Export & Shipping Superintendent and the Manager to
  timely resolve client’s complaints.

Accurately preparing documents with a mean worth of USD 700,000.00 daily without errors hence saving the company millions of dollars that would have resulted from inaccurate documents.

To assist the Export & Shipping Superintendent with record keeping and the control and compilation of all documentation relating to product received and shipped.

• Ensure all trucking receipts collected timely for reconciliation.
• Maintain record of stockpile capacity.
• Prepare documentation for product export as reasonably required by manager.
• On a daily basis enter the following into ehorizon:- team hours – leave/absences .
• Assist with unpaired clock ins.
• Ensure Leave forms are handed to HR once entered.
• Provide assistance in closing work orders .
• Raise requisitions for PPE and stationary.
• Perform general administrative duties.

Assisted to accurately populate the new Shipping Data Base with all the custom entries from 2014-2016.